13 Jun

June 12, 2007
Township Board Meeting

Supervisors Present: Mark Freeman, Rick Fry, Scott Mead

Others: Marialice Arndt, Town Clerk; Keith Stoneburner, Treasurer

Approximately 14 residents

The meeting was called to order at 7:30 PM by Chairman Freeman.

Regular Business

The May board minutes were read and approved by Supervisors Freeman & Mead. All ayes, motion carried.

Treasurer Report

The May treasurer report available for review. Only checks written were for the supervisors.

Old Business

Authorize Expenditure for Township Website and Establish Guidelines

∙ Freeman moved to authorize up to $200.00 per year for township website. Mead seconded, all ayes, motion carried.

A trial period will be used to determine if unapproved minutes are appropriate for the website. Fry is developing the site, will initially place copy on the website and at a later time see if a second password can be used for clerk to place copy on website. Policy for requesting hard copy/e-mail version of minutes was discussed. It was determined a Information Request Form requesting copies needs to be submitted to the clerk (copy of form attached) and copies will be supplied at $.25 per sheet plus postage. Copies are to be prepaid. If a large number of copies are requested it needs to be further discussed and perhaps a flat fee would be charged or actual cost of copies and time needed to compile information may be accessed. Method of taking minutes was also discussed. Supervisors want the minutes to be professional and factual and suggest only topics with action taken be placed in the minutes. In certain situations the findings of fact and reasoning behind the decision may be included.

New Business

Petition to Vacate Portion of Truck Trail Road

Discussion of a posting advising of a petition to vacate a portion of Forest Truck Trail Road determined that no action was needed by the Township but the posting was a legal matter. The old road currently is titled as public property and with the petition the land will become private property accrued to the lot owners.

Pequaywan Lake Fire Department Relief

Treasurer of the Relief Association, Roger Petry, gave a presentation about the retirement program for the volunteer fire department. Currently approximately $5800 is contributed to the fund by the State. The levy that the township accesses for fire protection does not contribute to the fund. He requested signatures from Freeman and Arndt for forms that he needed to file with the state. Mead volunteered to be a Trustee from Pequaywan Township. Petry advises that frequently Townships make provisions to contribute to the Relief Fund and after a meeting with the Pequaywan Fire Department a request may be made asking Pequaywan Township to contribute.

Other Business

∙ Minnesota Association Township Membership Cards Distributed to Supervisors

∙ MN State Demographer figures gives our 2006 population as 139 with 69 households

∙ Cooperative Striping Contracts Signed – Township Cost is to be cost of 150 gallons of paint

∙ The Lake Association requests use of the Fire Hall on July 28th for a picnic – No alcohol is to allowed

Meeting Dates

July Monthly Meeting July 10 at 7:30 PM.

∙ Fry moved to adjourn the meeting at 8:45 PM. Freeman seconded, motion carried.

Prepared by Marialice Arndt