Upcoming Events

The Board of Supervisors generally meets the second Tuesday of each month at 7:00 pm at the Pequaywan Lakes Volunteer Fire Department, 8764 Pequaywan Lake Road Duluth MN 55803.

Events in March 2024

  • - March 12, 2024, Annual Town Meeting Agenda and 2 other events
    March 12, 2024, Annual Town Meeting Agenda

    March 12, 2024, Annual Town Meeting Agenda


    March 12, 2024

    AGENDA (bolded items are mandatory at every Annual Town Meeting)

    • Attendees legibly sign the Sign-in Sheet.
    • (Clerk) Call the meeting to order
    • (Clerk) Result of Township Election - one supervisor position
    • Election of a moderator (registered voters at Pequaywan Township)
    • Announce Agenda for rest of Meeting (moderator, subject to modification by vote of electorate)
    • (Moderator) Review and approve previous year's annual meeting minutes. 
    • (Supervisor) Road Report
    • (Treasurer) Reading of Board of Audit Report

     

    2023 Cash Control Statement 1/1/2023-12/31/2023
    Fund Beginning Balance Receipts Disburse- ments Ending Balance
    General Fund $26,772.97 $48,073.55 $33,903.89 $40,942.63
    Road and Bridge (On-going Maintenance 11,782.09 4,349.55 9,371.99 6,759.65
    Fire and EMS 21,525.28 18,373.31 18,000.00 21,898.59
    Building/Property Maintenance Fund 3,500.00 1,994.12 0 5,494.12
    Roads and Bridges (Capital Reserve) 171,929.15 7,471.73 0 179,400.88
    Total $235,509.49 $80,262.26 $61,275.88 $254,495.87

     

    • (Treasurer) Comparison of Levy and Expenses from previous years
    SUMMARY 2024 LEVY 2023 LEVY   2023 EXPENSES 2022 EXPENSES
    General Fund $26.000.00 $35,000.00 $33,903.89 $18,669.77
    Road and Bridges (On-going Maintenance 2,000.00 2,000.00 9,371.99 3,168.83
    Fire and EMS 25,000.00 18,000.00 18,000.00 16,500.00
    Building/Property Maintenance Fund 2,000.00 2,000.00 0.00 0.00
    Roads and Bridges (Capital Reserve) 5,000.00 2,000.00 0.00 0.00
    Total $60,000.00 $59,000.00 $61,275.88 $38,338.60

     

    • (Tom Getchell) Report from Pequaywan Fire & EMS and request for 2025 Levy: The Fire Department is requesting $25,000.00 which is the same as in 2024 and to be paid in two installments in 2025. Electors vote on the amount to provide for fire department, supervisors will render the final decision during March Town Board Meeting. See 2024 Budget
    • (Treasurer) The total Levy was not increased from 2024. The Levy for Roads and Bridges (Capital Reserve) was set at $35,000.00 to make up for the lowered Levy in 2023 and 2024. It was discussed that we should build up this fund in order to be in a better position to apply for matching funds grants for road improvements. (treasurer)
    • (Moderator) Motion(s) to approve general levy and any dedicated levies (road & bridge, plus others determined helpful to treat as designated and not just a budget item from the general fund) and to affirm total levy including funds for Pequaywan Fire & EMS. Eligible voters vote on the 2025 Levy as proposed by the present Town Board. 
    SUMMARY Estimated Balance 1/1/2025 2025 General Levy (Receipts) 2025 Budget (Disburse ments) Estimated Balance 12/21/2025
    General Fund $46,900.00 $5,000.00 $30,000.00 $21,900.00
    Road and Bridges (On-going Maintenance 3,750.00 5,000.00 5000.00 3,750.00
    Fire and EMS 21,900.00 15,000.00 25,000.00 11,900.00
    Building/Property Maintenance Fund 7,500.00 0.00 0 7,500.00
    Roads and Bridges (Capital Reserve) 184,400.00 35,000.00 0 219,400.00
    Total $264,450.00 $60,000.00 $60,000.00 $264,450.00

     

    •  General Discussion of Items of Concern
      Note: This section can be used to allow the residents to voice their opinions on any matter, but such input is only advisory to the board. Common issues may include culvert policies, desired posting locations, etc.
      -Update of contact information for Pequaywan Lake Association directory (Bonnie Dressen)
    • Annual Town Meeting: the state of Minnesota set the Annual Town Meeting on the second Tuesday of March following the Town Election. The Annual Town Meeting will be held at Pequaywan Fire Hall
    • Motion to set monthly Town Board Meeting date/time and location: Second Tuesday of each month, 7:00 p.m. with the exception of March Meeting to be scheduled after the Annual Town Meeting. Location is Pequaywan Fire Hall
    • Motion to set the location for the next annual meeting: Pequaywan Firehall
    • Motion to set time to convene and call to order next annual meeting: 8:45 p.m.
    • Motion to set voting place: Primary voting place is Pequaywan Fire Hall; garage in case Pequaywan Fire Hall is not available due to unforeseen circumstances, secondary voting place is Pequaywan Trail Blazer Snowmobile Club (contact person is Ray Barnes)
    • Motion to set voting time:
      7:00 am - 8:00 pm, Presidential Nomination Primary Election, Primary Election and General Election
      7:00 am - 8:00 pm, State Election
      10:00 am - 8:00 pm, Special Primary Election  and Special General Election
      5:00 pm - 8:00 pm, Township Election
    • Motion to set posting areas:
      - pequaywantownship.org website
      - West Branch Road Marquee
      - Pequaywan Fire & EMS bulletin board
      - Pequaywan Inn bulletin board
      -Pequaywan Lake Community Facebook Page
    • Motion to Adjourn Meeting or Continue to a Later Date. If desired, voters may continue the Annual Meeting rather than adjourn, if they want to return later in the year to finish their meeting. To continue the meeting, voters must approve a motion that includes the date, time, and location the meeting will resume. Some townships continue their meeting every year so they may consider the levy in August or September. The final levy date is now September 30. If the meeting is adjourned, and not continued, a special town meeting will have to be called to set the levy if it is not done at the March meeting.
    March 12, 2024, Township Board Meeting Agenda (after the Annual Town Meeting)

    March 12, 2024, Township Board Meeting Agenda (after the Annual Town Meeting)


    March 12, 2024

    AGENDA

    Call to Order

    Attendance: Town officers, guests

    Clerk's Report: Copies of the February 13, 2024 minutes were distributed to attendees and they were given time to read it.

    Treasurer's Report:

    FEBRUARY 2024
    Total Funds on Hand 2/1/2024 $252,921.12
    Plus: Deposits $5,837.33
    --Interest on Accounts 417.48
    --Town Road Aid 1,832.85
    --Taconite Production 3,587.00
    Less: Disbursements $11,590.62
    --Payroll 752.47
    --Fire & EMD 10,000.00
    --MAT - Township Dues 315.44
    --Other Expenses 522.71
    Total Funds on Hand 2/29/2024 $247,167.83
    Checks Written 1976 - 1985

    MARCH 2024
    Expected Receipts
    Forfeit Land Revenue - not known
    Checks Written1986 - 1997 $2,531.14
    No transfer to checking needed

    Old Business

    • Reminder: Spring training on April 5, 2024 at the DECC for town officers
    • Reminder: schedule of LBAE meeting: Tuesday, May 7, 2024, 2:00-3:00 p.m., Pequaywan Firehall
    • Update on the computer software (Microsoft Office and Bit Defender)
    • Update on the West Branch Road


    New Business

    • Motion to accept the 2025 Levy as accepted at the Annual Town Meeting
    • Results of the township election
    • Filing cabinet
    • Question whether deputy clerk gets paid for attending Annual Town Meeting as requested by the clerk as it is part of training purposes and assistance to the clerk - per MAT it is at the discretion of the board
    • Unemployment Insurance
    • Discussion on Pequaywan Fire and EMS to do a monthly update and safety column on the town website and/or Facebook page
    • Letter from Representative Natalie Zeleznikar
    • Per Minnesota Association of Townships, the following are information that should be in the minutes of board meetings:
    1. the kind of meeting (e.g., regular town board meeting);
      2. name of the governing body;
      3. date, time, and place of the meeting;
      4. full name of all the town officers, present or absent;
      5. reading and approval of previous meeting minutes;
      6. reading and approval of the financial report;
      7. the individual items of business raised and the full name of the officers making and       seconding the motion;
      8. the votes of the supervisors on any action taken in the meeting, including the vote of     each supervisor on each appropriation of money, except for payments of judgments,           claims, and amounts fixed by statute; Minn. Stat. § 13D.01, subd. 4(b);
      9. adjournment and time of adjournment; and
      10. signature by the clerk and chair upon approval.


    Correspondence

    Received:

    • Various emails from St. Louis County Elections regarding the March elections
    • Invoice from Daisy Wallace for March 2024 web maintenance in the amount of $75.00,
    • Letter from Representative Natalie Zeleznikar

    Sent:

    • Mailed Absentee Ballots for Town Election residents


    Public Comment
    The Public Comment section is a courtesy extended to persons wishing to address the Board. If you wish to comment during the Township Meeting, follow the protocol below: (1) No more than one public comment per citizen. (2) Submit your comment information to peqclerk@gmail.com with your full name. (3) Deadline to submit your request is the first Saturday of the month. (4) Your presentation will be limited to two minutes. (5) What you talked about will be on file, and the board can either address the issue, assign someone to address the issue, or do nothing.
    Public comment request by: N/A

    Next Meeting
    , April 9, 2024 at 7:00 p.m.

    Adjourn meeting

    March 12, 2024, Board of Canvass Meeting (after the Township Board Meeting)

    March 12, 2024, Board of Canvass Meeting (after the Township Board Meeting)


    March 12, 2024

    AGENDA

    Attendance

    • Call to Order
    • Clerk issues Oath of Office to the Board of Canvass members and Board Canvass Members takes the Oath of Office
    • Clerk presents Canvass Reports and abstracts to Board
    • Board reviews and concurs, or deals with any errors or write-in issues through the required statutes
    • Board moves to declare the results of the vote and signs off on the Summary and any other abstracts
    • Clerk is authorized to issue notification to candidate/s and request their signed campaign financial forms within the time period
    • Board adjourns as the Board of Canvass